PMP Certification - Project Management Process

MODULE – 3.0

PROJECT MANAGEMENT PROCESS

PROJECT PROCESS :

· Process : A series of interrelated actions and activities that bringing about a result/product/service.

· Project Management Process :

o Concern with describing and organizing the work of a project

o Are applicable in most of the project, most of the time

o Contain nine knowledge area and five process groups

· Product oriented process :

o Concern with specifying and creating the project product or services.

o Typically vary with project application area

o Defined by the project lifecycle.

PROJECT MANAGEMENT PROCESS GROUPS:

· Initiating process :

o The project and the project manager come into existence

o Defines the project or phases

o Authorized the project or phases

o It creates the approval to commit the organization resources to work on the project or phase.

· Planning Processes;

o Define and refine the objectives

o It involves determining the alternatives and selecting from the best of those to produce the project
goal.

o Amount of planning should commensurate with project scope and product scope

o Planning is an iterative process which progressively elaborated and detailing of project plan is called ‘ Rolling wave planning’

· Executing Processes :

o Actually performing project work to generate project results

o Putting project plan to work

o Coordinating project team members, support staff and other resources to carry out project
plan.

· Monitoring and controlling processes:

o Monitoring project progress regularly to identify variance from the plan.

o Carry out the project performance measurement .

o Take corrective actions

o Take preventive action in anticipation of possible problems

o Ensure project objectives are met.

· Closing processes :

o Bringing the project or phase to an orderly end and formalizing the acceptance.

o Contract closeout- completion and settlement of the contract including any open items.

o Administrative closeout – generating , gathering , disseminating information to formalize phase or project completion.

INTERACTION AMONG THE PROCESS GROUP

·Process groups are interactive in nature

· Actions or failure to take actions in one process group impact other process Groups

· Result or outcome of one become input to other.

· In core process, the process linkage is strongly defined and change in one will impact other.

· Process groups are integrated and iterative.

· Overlap one another and occur at varying levels of intensity throughout each phases of the project.

· Not same as project phase, process groups are normally repeated for each phase.

· Within a process group , the linkages between the components process are established by input- output relationship.

o Input – items which are to be acted upon

o Tools/techniques- mechanisms used to convert inputs to outputs.

o Outputs- Items which are produced by the process.